When running a business, regardless of size, there are many details to consider that can quickly become overwhelming. Managing payroll is one of the crucial details that can be made easier by outsourcing to an online payroll service. A payroll outsourcing service is an enormous benefit for employer and employee alike. These services minimize the stress and frustration of ensuring employees are paid accurately and on time, all the while assuring your business is compliant with the tax regulations that come with employee payroll.
Not only is payroll frustrating, but it can be tedious, too. Outsourcing payroll to an online payroll service can make things quick, simple and virtually painless. Some of the best online payroll services for small businesses that we've found are Intuit, ProPayroll and IOIPay. You can also read our articles on online payroll services to help you learn more about the best service for your business.
There are a number of things to consider when looking at payroll service providers to determine which one will meet the needs of your business. Aside from the cost of a payroll processing service, the most important criteria to consider are its features, tax compliance options, help and support tools, and the integration with other accounting software.
From employee payment options to the features and payroll solutions that are offered to make using the payroll service easier and more convenient, the features that accompany the online payroll management system define the service.
The payroll service you choose should offer a number of different ways to pay your employees such as direct deposit, physical checks and pay cards. Additionally, the ability to print your own checks on site is a nice bonus. Employers should also be able to pay hourly, salary and even contract or freelanced employees without any hitch.
The service should also be able to handle payroll setup for new employees, payroll reports, and PTO accrual and use tracking. Additionally, a payroll service should have access for employees online or through a smartphone app to view their paystubs and other important job information.
Handling payroll on your own can be a complicated task; then when you add in the tax compliance regulations that are associated with it, headaches can occur. The best payroll service should have the option to file and pay your payroll taxes for you so you don't have to worry about it. Additionally, the company should offer a tax accuracy guarantee so you'll have peace of mind that your taxes are filed and paid accurately. Most online payroll services include these services in the monthly cost so you aren't paying additional fees, while a few charge to file and pay your payroll taxes for you.
At year's end, the payroll service should also offer the option to take care of your employees' W-2 and 1099 processing and will let you either print them yourself or receive them in the mail.
Help & Support
Using an online payroll system can be a bit overwhelming at first, so being able to contact the company quickly and effectively is important. Additionally, being able to contact the company multiple ways is a plus. These payroll companies should be available via phone and email at minimum, and being available via live chat is a nice feature along with 24/7 support. We also like to see tutorials and answers to frequently asked questions on company websites for quick reference.
Many businesses already use accounting software to manage their finances, so integration with the online payroll service is a big bonus. Many online payroll services support more than one accounting application, such as QuickBooks, Sage 50 and Quicken.
Using an online payroll service won't only help you to pay your employees accurately and on time, but will also make the process easy and stress-free so you won't get tied up in the frustrations of doing payroll on your own. Additionally, when tax season rolls around, you'll have peace of mind that it's all taken care of for you.
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